Add Children to a Start Strong (NSW Kindergarten) Program

For reporting, children who meet funding eligibility requirements will need to be added to the appropriate Kindergarten program that you create.  

To get started, read through: Creating a Start Strong (NSW Kindergarten) Program.

TABLE OF CONTENTS

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  • 
    
    • Adding a child to the Program
      • Information Per Child for 2023
      • Information Per Child for 2024
    • Adding a child to an Inactive program
    • Viewing full Child List
    • Managing a child in the program
    • Edit a child's program details
    • Delete a child from the program

Adding a child to the Program

Go to the Families area of the menu and select the account profile for the Kindy child.
Select the Agency tab, then + Create
Enter the program details for the child or children.  

Account to be Paid
Select the Account to be paid.  This is an indicator only, if the child is not eligible for Fee Relief they will not receive any payments. 

Est last paid date
Only use this option if the family has received Fee Relief at another centre for the week. This will prevent payment until the next week.
Note: If you have more than one child on the account eligible for the Fee Relief, but only one received a payment last quarter, you will need to create two separate Program details.

If you do not have any Information to enter for the child, select Save.

Information Per Child for 2023

If the family has provided you with information for the child that needs to be entered, drop down the + Information Per Child option and enter the relevant details, including:

• If the child comes from a non-English speaking background,
• If there is a Declaration form signed and collected,
• If the family does not consent to sharing additional personal data (only giving partial consent), 
• If the family has nominated to receive funding from another service (will not receive Fee Relief at this service)
• If the child has an exemption from school

You will also need to upload a document relevant to the Declaration Form, and/or a Certificate of Exemption if either of the relevant checkboxes are selected before it will allow you to Save. 

Information Per Child for 2024

If the family has provided you with information for the child that needs to be entered, drop down the + Information Per Child option and enter the relevant details, including:

• If the child comes from a non-English speaking background,
• If there is a Declaration Form for the child
• If the family has nominated to receive funding from another service (will not receive Fee Relief at this service)
• If the child has an exemption from school

You will also be able to upload a document relevant to the Declaration Form, and/or a Certificate of Exemption if either of these documents apply to the child. Then select Save. 

Adding a child to an Inactive program

If the program has ended and has an 'Inactive' status this will mean the program is completed for that period. 
If this is the case, you need to re-activate the program by adding an Ends On date in the future. This will then allow you to go back into the Family Account and add the child through the Agency Tab (See Step 1).
The program details will open and you need to alter the Ends On date to a date that is after the date of today and select Save.

Once you have followed Step 1 - adding the child you then need to go back into the Program Schedule and alter the 'Ends On' date back to what it was eg. Was 10/12/21, changed to 31/12/21, change back to 10/12/21. 

Viewing full Child List

To view the full list of children linked to the program, go to the Centres area of the menu and select Programs.
Across from the appropriate program, select the '... ' action and then Edit.
In the bottom right of the screen, edit the dates to match your program and all linked children for that period will display.

Managing a child in the program

Go to the Families area of the menu and select the child's account.
View child's existing program details
Go to the Agency tab and across from the child's program link, select the dropdown icon to view existing details for that child.

Edit a child's program details

Go to the Agency tab and across from the child's program link, select the '... ' then Edit.
You will then be able to edit previously added details for the child.

Delete a child from the program

Go to the Agency tab and across from the child's program link, select the '... ' then Delete.
The child is then completely removed from the program.

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